About the Texas Organizing Project (TOP): Founded in 2009, TOP has grown to one of the leading grassroots organizing operations in Texas, advancing racial and economic justice through community and electoral organizing. Our programs are anchored in the three largest metro regions of the state — Houston, Dallas and San Antonio. We are a membership-based organization with a base of over 275,000 community members and supporters who are reflective of Texas’ growing population – Black, Latino, millennial, low-moderate income families. Through on the ground organizing, grassroots leader development, direct action, policy advocacy and electoral engagement, we have made gains in policy solutions and public investments for neighborhood infrastructure, family sustaining jobs, affordable housing, public schools, health access, criminal justice reform, and immigrant rights. TOP also runs the largest independent electoral field operations in the state, activating over 200,000 voters of color each election cycle.
We are a family of organizations, consisting of a 501(c)(3), 501(c)(4), and political action committee (PAC). Texas Organizing Project Education Fund (TOPEF) is a 501(c)(3) organization whose mission is to improve the lives of low and moderate income Texas families of color by building power through community organizing and civic engagement. Texas Organizing Project (TOP) is a sister C4 entity with a membership base comprised of low-moderate income largely Black and Latino Texans, that conducts issue advocacy, lobbying efforts, and electoral organizing as well as endorses candidates on behalf of its membership and low-moderate income Texans. Texas Organizing Project PAC (TOPPAC) engages in large scale voter engagement and mobilization efforts aligned with TOP-endorsed candidates and issue organizing campaigns with a focus on expanding the electorate with infrequent and new voters of color.
JOB DESCRIPTION:
The Texas Organizing Project is looking for an experienced Executive Assistant with strong organizational skills to support the Deputy Director and the Right2Justice Campaign. Must be flexible, highly organized and have a proven ability to juggle multiple and competing tasks and demands. Position continually requires demonstrated poise, tact and diplomacy, and discretion to handle sensitive and confidential situations. Work requires continual attention to detail in composing, typing, and proofing materials. Ideal candidates will demonstrate 3 to 5 years of experience in executive support, including work experience at a nonprofit and/or union experience. The applicant will have strong problem solving skills, attention to detail, excellent follow-up skills, ability to track multiple projects, and advanced administrative skills.
Administrative:
- Provides a high level of administrative support to the Deputy Director and R2J Campaign.
- Organizes and maintains files.
- Produces regular expense reports.
- Maintains the Deputy Director and Campaign’s calendars and arranges travel for conferences and meetings.
- Performs general administrative procedures with the ability to exercise independent judgment and prioritize work schedule.
- Tracks/monitors Deputy Director’s tasks and projects to completion.
- Provides administrative support to the R2J Campaign Team as needed including but not limited to arranging travel and accommodations.
- Note-taking during meetings
- Helping to submit expense requests, leave requests, etc.
- Create and maintain project management documents
- Liaise with vendors
Communications:
- Manages flow of information for Deputy Director and R2J Campaign Team.
- Interacts in person, over email, and via telephone with community partners, donors, elected officials, and TOP staff on an ongoing basis on behalf of the Deputy Director
- Drafts correspondence, which may include letters, memos and emails addressed to internal and external audiences.
Meeting Support:
- Acts as liaison with internal and external contacts.
- Maintains regular contact with the Board of Directors. Attends Board (and other) meetings; responsible for draft agendas, minutes, logistics and follow-up actions.
Fundraising Support
- Provide fundraising support to Deputy Director and Development Director including but not limited to maintaining grants calendar, tracking thank you notes, basic grant writing and reporting, creating budgets.
Special Projects
- Drives and participates in a variety of special projects (e.g. creation of PowerPoint presentations, research projects, etc.) to support the Deputy Director, the R2J Campaign and the organization in achieving ambitious goals.
- Performs such other related duties as may be assigned or delegated by the Deputy Director.
- Other duties may include support of other senior staff.
Minimum Requirements
- Minimum 3 to 5 years of experience as an assistant at the executive level, non-profit or union experience preferred.
- Excellent oral and written communication skills; strong proficiency with writing, editing and proofreading.
- Ability to work independently, under pressure and prioritize deadlines. • Ability to anticipate next steps, takes initiative, exercises discretion, and applies sound judgment.
- Ability to manage multiple projects and deadlines in an interruption prone environment. • Proven ability to handle confidential issues and materials.
- Ability to maintain a high standard of excellence in all tasks performed. • Perform all job tasks and duties with diplomacy and a professional demeanor and appearance.
- Ability to work non-standard hours, as necessary.
- Show social responsibility and awareness and interact effectively with diverse populations. • Familiarity with the workings of social justice organizations or non-profits a highly desirable plus.
- Fluency in Spanish is a plus.
- Valid driver’s license, automobile insurance and a working automobile required.
- Strong proficiency with Microsoft Office, email programs, on-line calendars
**Women and people of color are strongly encouraged to apply.
Salary & Benefits: $40k–$42,500, depending on experience. Benefits include comprehensive medical, dental, vision, 401(k), paid holidays, vacation, sick leave, and travel reimbursement.
How to Apply: Submit resume, cover letter, 1 page grant-writing sample, and contact for three references in Word or PDF to: recruit@organizetexas.org.